MILPER Number: 98-059

Proponent

TAPC-PDO-MI

 

Title

Annual Audit of the Officer Records Brief (ORB)

 

…Issued:[14-Jan-1998]…

 

Milper Message Number
98-059
Proponent 
CDRPERSCOM ALEXANDRIA VA// TAPC-PDO-MI
Title
ANNUAL AUDIT OF THE OFFICER RECORDS BRIEF (ORB)
Issued: [15 Jan 98]

A.  AR 600-8-104, MILITARY PERSONNEL INFORMATION MANAGEMENT/RECORDS

B.  TOTAL OFFICER PERSONNEL MANAGEMENT INFORMATION SYSTEM (TOPMIS)
USER’S GUIDE

1.  THIS MILPER MESSAGE WILL EXPIRE NLT JAN 2000.

2.  THE PURPOSE OF THIS MESSAGE IS TO ANNOUNCE PROCEDURAL CHANGE FOR
CONDUCTING ANNUAL AUDIT OF THE ORB. THE CHANGES TO AR 600-8-104 ARE
AS FOLLOWS:

A.  PARA 4-7A:  SERVICING MPD/PSB OR SIMILAR PERSONNEL ACTIVITIES,
WILL DOWNLOAD ANNUAL AUDIT ORB VIA THE TOTAL OFFICER PERSONNEL
MANAGEMENT INFORMATION SYSTEM (TOPMIS).

B.  PARA 4-7B:  A LIST OF OFFICERS, SEQUENCED BY UNIT IDENTIFICATION
CODE (UIC) WILL BE PROVIDED TO THE UNIT PERSONNEL ADMINISTRATION
CENTER OR PERSONNEL SUPPORT ACTIVITY FOR EACH SHIPMENT.

C.  PARA 4-7E IS DELETED.

D.  PARA 4-7F IS AMENDED TO READ PARA 4-7E.

E.  PARA 4-7G IS AMENDED TO READ PARA 4-7F.

F.  PARA 4-7H IS AMENDED TO READ PARA 4-7G.

G.  PARA 4-7I IS AMENDED TO READ PARA 4-7H.

F.  PARA 4-7J IS AMENDED TO READ PARA 4-7I.  UPON EXITING TOPMIS
VERIFY THE ORB DATA FILE HAS BEEN SUCCESSFULLY PROCESSED.  IF CHANGES
DO NOT PROCESS, REPORT THE SITUATION TO THE SUPERVISOR FOR
RESOLUTION.

3.  ORBS WILL BE DOWNLOADED USING OPTIONS 12 AND 22 IN TOPMIS. IF
ADDITIONAL INFORMATION OR ASSISTANCE WITH DESKSIDE ORBS IS REQUIRED
CONTACT MARY A. CLARK, PERSCOM, OPMD, INFORMATION MANAGEMENT
DIVISION, SYSTEM SUPPORT SECTION, TAPC-OPD-S, DSN: 221-5130/5135 OR
EMAIL: CLARKMO@hoffman.army.mil FOR FURTHER TOPMIS GUIDANCE.

4. THIS DOES NOT, REPEAT DOES NOT, AFFECT OFFICER PREBOARD PROCESSING
PROCEDURES IDENTIFIED IN SECTION V, AR 600-8-104.

5.  ADDITIONAL GUIDANCE:

A.  CHANGES, SUCH AS PROMOTIONS, SCHEDULED TO OCCUR DURING THE
AUDIT MONTH WILL NOT APPEAR ON THE AUDIT ORB.  DO NOT REPORT THEM AS
ERRORS TO HQDA.  BECAUSE OF PROCESSING TIME, ESPECIALLY FOR TOP-FED
(PERSCOM) CHANGES, THE ORB MAY NOT INCLUDE ALL OF THE CHANGES
REQUESTED DURING THE ANNUAL AUDIT.  IF ERRORS CAN NOT BE RESOLVED AT
LOCAL LEVEL FORWARD CORRECTED ORB TO PERSCOM FOR RESOLUTION.

B.  GAINING COMMANDS WILL DOWNLOAD ORB VIA TOPMIS UPON
ARRIVAL OF THE OFFICER AND CONDUCT AUDIT DURING INPROCESSING AND
MAKE CHANGES AS REQUIRED.

6.  POC IS MR COULOMBE, DSN: 221-1565, COMM (703) 325-1565, EMAIL: 
COULOMBR@hoffman.army.mil.