MILPER Number: 97-001

Proponent

TAPC-PDO-PO

 

Title

MILPER MEMO: IMPLEMENTATION OF THE KEY MANAGEMENT CONTROL CHECKLIST – LEAVES AND PASSES

 

…Issued:[06-Dec-2000]…

 

Milper Memo Number
97-001
Proponent 
TAPC-PDO-PO
Title
MILPER MEMO: IMPLEMENTATION OF THE KEY MANAGEMENT CONTROL CHECKLIST – LEAVES AND PASSES
Issued: [07 Dec 00]

TAPC-PDO-PO (600-8-10) 26 September 1997

MILPER MEMORANDUM NUMBER 97-001

SUBJECT: Implementation of the Key Management Control Checklist – Leaves and Passes

1. This memorandum will expire 1 November 2001.

2. References:

a. AR 600-8-10, Leaves and Passes.

b. AR 11-2, Management Control.

3. AR 11-2 requires the publication of management control checklists to ensure full implementation of management control processes. This memorandum publishes the required checklists for field use pending a formal change to AR 600-8-10.

4. Commanders must ensure that key management controls are adequate and operating as intended, and resources are safeguarded from fraud, misuse and abuse. Commanders are request to use the enclosed checklist to establish and maintain effective management control, assess area of risk, and identify and correct weakness in those controls.

5. Commanders are requested to ensure that this memorandum is disseminated to all installation and unit commanders who are responsible for evaluating the administration of the leaves and passes program. All users are invited to provide feedback and recommended changes to improve these checklists.

6. Point of contact for leaves and passes is Mrs. McClelland, (703) 325-9005, DSN 221-9005, E-mail mailto:mcclellb@hoffman-emh1.army.mil The fax number is (703) 325-4532 or DSN 221-4532.

Appendix C

Management Control Evaluation Checklist

C-1. Function. The function covered by this checklist is the administration of the Army leaves and passes (AR 600-8-10) program.

C-2. Purpose. The purpose of this checklist is to assist commanders, and BNS1 in evaluating the administration of the leave and pass program to ensure uniformed compliance with policies and mandated tasks established by this regulation. These actions should be considered as your key management controls. It is not intended to cover all controls.

C-3. Instructions. Answers must be based on the actual testing of key management controls such as document analysis, direct observation, interviewing, sampling, and simulation. Answers that indicate deficiencies must be explained and corrective action indicated in supporting documentation. These management controls must be evaluated at least once a year. Certification that this evaluation has been conducted must be accomplished on DA Form 11-2R (Management Control Evaluation Certification Statement).

C-4. Test Questions.

a. Are commanders establishing an annual leave program to manage and allow the use of authorized leave to the maximum extent possible?

b. Is the use of accrued leave being encouraged and opportunities being provided for the use of leave?

c. Are the proper forms being used to account for absences, under the Tactical Army Combat Service Support Computer System (TACCS) or other manual or automated process?

d. Are documents being reviewed and prepared to ensure proper leave is charged (i.e. leave control log/reconciliation of leave)?

e. Is special leave accrual approval/disapproval authority being processed IAW AR 600-8-10, Chapter 3?

f. Is permissive temporary duty approval/disapproval authority being processed IAW AR 600-8-10, Chapter 5?

g. Are suspense copies for the DA Form 31 forwarded to the finance office with a Unit Transmittal Memorandum (UTM) within 3 working days after leave is completed (within 10 days if TDY is involved)?

h. Is the use of advance leave being limited to emergency situations, leave in conjunction with accession moves, or for pregnant soldiers requiring home leave?

i. Is approval from PERSCOM being obtained for periods of advanced leave in excess of 30 days?

j. Is excess leave being limited to emergency situations or home leave for pregnant soldiers?

k. Are soldiers being advised of the monetary ramifications of excess leave, and is proper approval being obtained for periods in excess of 60 days involving excess leave?

l. Do approval authorities understand time limits for special passes and that passes are not authorized in succession?

C-5. Supersession. This checklist replaces the checklist for AR 600-8-10, Personnel Absences/Leaves and Passes previously published in DA Circular 600-8-89-1, dated 15 May 89.

C-6. Comments. Help to make this a better tool for evaluating management controls. Submit comments to HQDA functional proponent: Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDO-PO, 200 Stovall Street, Alexandria, VA 22332-0474.