MILPER Number: 17-252

Proponent

AHRC-EPO-P

 

Title

Processing Requests for HRC-Issued Active Component Enlisted Assignment Deletion, Deferment, Early Arrival, and Reporting Failures to Gain (Update)

 

…Issued:[11-Aug-2017]…

 


A.  AR 600-8-2 (Suspension of Favorable Personnel Actions (Flag)), 11 May 2016.

B.  AR 600-8-6 (Personnel Accounting and Strength Reporting), 1 April 2015.

C.  AR 635-40 (Disability Evaluation for Retention, Retirement, or Separation), 19 January 2017.

D.  AR 600-8-11 (Reassignment), 1 May 2007 (Rapid Action Revision (RAR) 001, 18 October 2012).

E.  AR 600-20 (Army Command Policy), 6 November 2014.

F.  AR 614-200 (Enlisted Assignments and Utilization Management), 26 February 2009 (RAR 002, 11 October 2011).

G.  AR 614-30 (Overseas Service), 22 December 2016.

H.  Army Directive 2014-26, 22 October 2014, subject:  Reassignment of Soldiers Requiring a Command Directed Behavioral Health Evaluation or Follow-on Treatment.

I.  MILPER Message 17-071, 17 February 2017, subject:  Reporting Times and Early Arrival During Reassignment.

1.  This message will expire NLT 11 August 2018.

2.  General:

a.  This message contains updated guidance on the processing of Human Resources Command (HRC) issued Active Component enlisted assignment requests for deletion, deferment, and early arrival, and also reinforces the requirement for gaining units to report failures to gain.

b.  The guidance in this message is effective immediately and applies to all Active Army enlisted Soldiers in both CONUS and OCONUS commands unless specifically stated otherwise.

3.  Assignment deletion, deferment, and early arrival actions.  HRC approval is required for all deletion, deferment, and early arrival actions.  Requests for deletion, deferment, or early arrival must be submitted through the Enlisted Distribution and Assignment System (EDAS) in accordance with (IAW) the rules outlined in paragraphs 4 through 9 below, with the exception of requests for deletion or deferment of reenlistment assignments, which must be processed through the supporting career counselor’s office, and requests based on operational or compassionate needs which are processed IAW paragraphs 10 and 11 of this message.

4.  Requests will be submitted within 30 calendar days of the EDAS cycle date or as soon as the determination is made that a deletion, deferment, or early arrival may be needed.  Requests submitted after 30 calendar days due to unforeseen circumstances will not be rejected; however, they must explain circumstances causing the late submission.  Supporting documentation (for example profile, court documents, etc) must be emailed to usarmy.knox.hrc.mbx.epmd-psa-branch@mail.milwith the EDAS request.

5.  Initiate deletion, deferment, and early arrival requests by submitting a DA Form 4187 with supporting documents to the S1.  If the commander recommends approval, forward the DA Form 4187 thru the O-6 level commander to the Military Personnel Division (MPD) reassignment work center for submission in EDAS.  Requests disapproved at any level in the chain of command will not be forwarded to HRC, except for requests based on medical reasons.  Recommendations for disapproval are not considered to be a disapproval decision.  Requests based on a Family member must be submitted as a compassionate request IAW paragraph 11 below.

6.  Deletion, deferment, and early arrival requests will not be submitted to HRC if data to support the requested action is not correct in the Total Army Personnel Database (TAPDB).  For example, if the request for deletion is based on the Soldier signing a Declination of Continued Service Statement (DCSS), but the Immediate Reenlistment Prohibition (IMREPR) code was not changed to “9Q” in TAPDB.

7.  If a disqualifying factor can be resolved within 120 calendar days of the report month, deferment should be requested instead of deletion.

8.  Early arrival versus early report.  Requests for early arrival are requests to change the ORDTGC (On-Orders Prescribed Reporting Date) in EDAS and on the Soldier’s orders.  Early report is the ability of Soldiers to report to their gaining command earlier than their ORDTGC without requiring a change to the ORDTGC or amendment to orders.  Refer to MILPER Message 17-071 for guidance on reporting prior to ORDTGC.

9.  Deletion, deferment, and early arrival submission procedures:

a.  All deletion and deferment codes are located on the EDAS help screen (HK), or visit https://www.hrc.army.mil/content/Deletion%20Deferment%20and%20Early%20Arrival for a comprehensive list of deletion, deferment, and rejection codes.

b.  Requests for deferment or early arrival will not exceed 120 days before or after the ORDTGC, unless exception to policy is approved by HRC.  Multiple requests on one Soldier will not exceed a total of 120 days without HRC exception to policy approval.  Deferment and early arrival will result in a change to the Soldiers ORDTGC in EDAS, and the new report date must appear on assignment orders or an amendment, as appropriate.  All requests for deferment and/or early arrival will be submitted in 30 day increments (for example: 30, 60, 90 or 120 days).

c.  All relevant supporting documentation to justify deletion, deferment, or early arrival will be maintained in the reassignment file pending decision by HRC.

d.  Reassignment processing will continue (except for port call request, moving Family Members, shipping household goods (HHG), and terminating quarters).  Soldiers must continue all other out-processing until the deletion, deferment, or early arrival decision is confirmed through EDAS or in writing.  Soldiers will be advised not to take irreversible actions (for example, shipment of HHG or privately owned vehicle (POV)) while pending a request for deletion, deferment or early arrival.  Note:  if a deletion is requested so a Soldier can deploy with the unit, the Soldier will not deploy until a final decision has been rendered by HRC.

e.  For OCONUS Soldiers, Date Eligible to Return from Overseas (DEROS) is the driving factor in requests for deletion, deferment, and early arrival.  Requests resulting in Soldiers departing OCONUS locations after or before their DEROS must be submitted as Foreign Service Tour Extensions (FSTE) or curtailments, except for compassionate or adverse action requests.

f.  If requests are disapproved, Soldiers will comply with the original report date (ORDTGC).  If necessary, HRC will adjust the ORDTGC.

g.  Soldiers requesting deletion for an approved FSTE or early arrival should email the request with supporting documents to usarmy.knox.hrc.mbx.epmd-readiness-team@mail.mil.  All other deletion and deferment requests not affecting the Soldiers’ DEROS will be submitted through the EDAS FF screen, with supporting documents emailed to usarmy.knox.hrc.mbx.epmd-psa-branch@mail.mil.

10.  Operational deletion and deferment submission procedures:

a.  Operational deletion or deferment is defined as a request based on the needs of the losing command (to include projected, scheduled, or current deployment).  Other operational needs include (but are not limited to) training, strength, special skills, etc.

b.  Requests for operational deletion and deferment will not be submitted through EDAS.  Operational requests with supporting documents must be emailed to usarmy.knox.hrc.mbx.epmd-psa-branch@mail.mil or mailed to Commanding General, U.S. Army Human Resources Command, ATTN:  AHRC-EPO-P, 1600 Spearhead Division Ave, Fort Knox, KY  40122-5303.  Requests will be forwarded to HRC only if the division/installation G1 or higher recommends approval.  The signature authority may not be further delegated.

c.  All stovepipe organizations (INSCOM, AMC, CIDC, NETCOM, etc.) will forward requests through their higher headquarters.

d.  Requests for operational deletion and deferment apply only to CONUS-based units.  OCONUS based units must request Involuntary Foreign Service Tour Extension (IFSTE) IAW AR 614-30.  Email IFSTE requests to usarmy.knox.hrc.mbx.epmd-readiness-team@mail.mil.

e.  Process requests for operational deletion or deferment of reenlistment assignments through the supporting career counselor’s office.

11.  Compassionate deletion and deferment submission procedures:

a.  Compassionate deletion or deferment is defined as a request based on compassionate reasons or extreme family problems.

b.  IAW AR 614-200, requests based on compassionate reasons or extreme Family problems must be endorsed by a Colonel (O6), using DA Form 3739, and emailed to usarmy.knox.hrc.mbx.epmd-compassionate-section@mail.mil or mailed to U.S. Army Human Resources Command, ATTN:  AHRC-EPO-A, 1600 Spearhead Division Avenue, Fort Knox, KY  40122-5303.

c.  Requests must be submitted to HRC within 45 days of EDAS cycle date.  However, if the deletion or deferment situation occurs after the initial 45 days, submit request within 72 hours after situation occurs (or becomes known to Soldier).

d.  Request deferment instead of deletion if the extreme Family problem can be resolved within 120 days of the ORDTGC.

e.  If request is based on medical problems of a Family Member, include a signed statement from the attending physician giving specific medical diagnosis, prognosis of illness (including date of onset, periods of hospitalization and convalescence), and treatment plan.  If illness is terminal, life expectancy must be included.  Medical statement will list any factors explaining how the Soldier’s presence may have a bearing on the medical condition.

f.  If request is based on legal issues, include a licensed attorney’s signed statement stating problems and reasons why Soldier’s presence is essential.

g.  If request is based on other than medical or legal problems, include supporting statements from responsible persons (such as clergy, social workers, and local law enforcement officials).

h.  Reassignment processing will continue (except for requesting port call, moving Family Members, shipping HHG, and terminating quarters).  Soldiers must continue all other out-processing until the compassionate request decision is confirmed through EDAS or in writing.  Soldiers will be advised not to take irreversible actions (for example, shipment of HHG or POV) while pending a request for compassionate reasons.  Note:  when a compassionate action is requested, the Soldier should not be deployed until a final decision on the request has been rendered by HRC.

12.  Failures to gain.  IAW AR 600-8-6, para 3-4, Soldiers who have not received an approved deferment or deletion and fail to report to their gaining unit by their ORDTGC will be reported as a failure to gain by the gaining unit.  The gaining unit must attempt to determine the Soldier’s status and will report the Soldier as absent without leave (AWOL) when appropriate.

13.  Points of contact:

a.  For enlisted deletions, deferments, and early arrivals:  Enlisted Procedures and Soldier Action Branch (AHRC-EPO-P), Operations Management Division, Enlisted Personnel Management Directorate, DSN 983-5853, or commercial (502) 613-5853.

b.  For questions concerning compassionate deletion or deferment:  Special Actions Branch (AHRC-EPO-A), Operations Management Division, Enlisted Personnel Management Directorate, DSN 983-5860, or commercial (502) 613-5860.

c.  For failures to gain:  Functional Support and Integration Branch (AHRC-EPO-E), Operations Management Division, Enlisted Personnel Management Directorate, DSN 983-5023/5024/5064, commercial (502) 613-5023/5024/5064, or via email at usarmy.knox.hrc.mbx.epmd-edas-data-accuracy@mail.mil.

d.  For questions concerning deletion or early arrival involving curtailment, FSTE, or IFSTE:  Strategic Actions Team, Readiness Division, Enlisted Personnel Management Directorate, email at usarmy.knox.hrc.mbx.epmd-readiness-team@mail.mil.