MILPER Number: 17-246
Fiscal Year 2018 (FY18), Reserve Component (RC), Army Reserve Active Guard Reserve (AR AGR), Army Reserve Non-Active Guard Reserve (AR Non-AGR) and Army National Guard of the United States (ARNGUS), Colonel (COL), Army Promotion List (APL), Competitive Categories, Promotion Selection Boards
B. AR 600-8-104 (Army Military Human Resource Records Management), 7 Apr 14.
C. AR 623-3 (Evaluation Reporting System), 4 Nov 15.
D. AR 640-30 (Photographs for Military Human Resources Records), 29 Mar 2017.
E. DA MEMO 600-4, subject: Policies and Procedures for Reserve Components Officer Selection Boards, 9 Feb 04.
F. AR 350-1 (Army Training and Leader Development), 19 Aug 14.
G. DA Memo Subject: Exception to Policy to the Reserve Component (RC) Military Education (MILED) Requirements for Promotion to Colonel (COL).
1. This MILPER message will expire no later than (NLT) 28 Nov 18.
a. Mandatory Department of the Army (DA) promotion selection boards will convene on or about 28 Nov 17, to consider Reserve of the Army (RASL) Army Promotion List (APL) Lieutenant Colonels (LTC), for promotion to COL.
b. The zones of consideration for this board consist of all RASL LTCs whose date of rank (DOR) falls within the following dates:
AR AGR and NON-AGR
Above the Zone: 28 Nov 12 and earlier
Promotion Zone: 29 Nov 12 thru 28 Nov 13
Below the Zone: 29 Nov 13 thru 27 Nov 14
Above the Zone. 30 Sep 11 and Earlier
Promotion Zone. 1 Oct 11 thru 30 Sep 12
c. Commander, U.S. Army Human Resources Command (HRC) will submit the names of eligible officers to the selection board. Selections will be made using the methods described in reference E.
d. In accordance with 10 USC 14105, the name and date of rank of the senior and junior officers in the promotion zone must be identified. As of the date of this announcement, the senior and junior officers in each competitive category are as follows:
|Senior Officer:||LTC Waddle, Thomas J.||DOR: 20121201|
|Junior Officer:||LTC Bell, Charles R.||DOR: 20131101|
|Senior Officer:||LTC Calvert, Kreg C.||DOR: 20121130|
|Junior Officer:||LTC Okimoto, David A.||DOR: 20131127|
|Senior Officer:||LTC Fassbender, Carl A.||DOR: 20111001|
|Junior Officer:||LTC Scott, Troy G.||DOR: 20120929|
e. In accordance with 10 USC 14301, officers with an approved separation within 90 days from the convene date of the boards are not eligible for consideration by these selection boards. Officers affected by this statute must have an approved separation date on or before 26 Feb 18.
3. Evaluation Reports.
a. In order to be considered by the board, all mandatory or optional Officer Evaluation Reports (OER) / Academic Evaluation Reports (AER) must be received, error free, by the HRC Evaluations Branch 20 Nov 17. Senior Raters must make certain evaluation reports for eligible officers are expeditiously processed and submitted to HRC by the suspense date.
b. All OERs must be prepared and submitted to HRC via the Evaluation Entry System (EES) website at https://evaluations.hrc.army.mil. If unable to access and submit evaluations within EES, a hard copy DA Form 67-10 series OERs can be prepared and mailed to: Commander, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept. #470, Fort Knox, KY 40122-5407. If unable to access EES, a DA Form 67-10 series OERs can be downloaded from the Army Publishing Directorate’s webpage at http://www.apd.army.mil.
(1) Sending DA Form 67-10 series OERs by email is only authorized for deployed units or deployed rating officials and should only be used for deployed units who created .PDF-F evaluations outside of EES. A standard operating procedure covering the process for scanning and emailing OERs from deployed units is available upon request.
(2) All non-deployed units or rating officials with ink-signed or older version forms not useable in EES must mail printed OERs to Commander, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept. #470, Fort Knox, KY 40122-5407.
c. Complete-the-Record Report (Code 09).
(1) A code 09, Complete-the-Record OER, is “optional” for officers who meet the criteria in accordance with (IAW) AR 623-3, paragraph 3-56.
(2) The required “thru date” for Complete-the-Record OERs (code 09) is 22 Aug 17. All Complete-the-Record OERs for this board must be prepared and submitted on the appropriate DA Form 67-10 as described in paragraph 3b above.
(3) Refer to AR 623-3, paragraph 3-56, to determine eligibility for submitting a Complete-the-Record report. All of the criteria detailed in the regulation must be met in order to submit this type of OER.
(4) All other reports (mandatory or optional), excluding Complete-the-Record reports (code 09), will have a “thru date” that reflects the end date of the event that justified the report.
d. Reports received by HRC Evaluations Branch by close of business on 20 Nov 17 will be placed in the officer’s Army Military Human Resource Record (AMHRR) and their board file prior to board voting, assuming the evaluation is relatively free of errors. This suspense date is for receipt of evaluations by HRC Evaluations Branch, not for submission to AMHRR. If an evaluation is seen as working in the Evaluation Reporting System (ERS) with a received by date of 20 Nov 17 or earlier, and the evaluation is free of errors, it will be completed in time for the selection board.
e. Officers with missing OERs in their AMHRR should first check the EES application. This will identify any evaluations not completed (either on hold or rejected) due to errors. Officers with questions about OER policy or procedural matters can contact the HRC Evaluations Branch at (502) 613-9019, DSN 983-9019 or: firstname.lastname@example.org.
f. Officers that find duplicate, inverted, or misfiled evaluation reports in their AMHRR, may submit request for correction to: email@example.com.
g. Hard copy AERs must be mailed to Commander, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept. #470, Fort Knox, KY 40122-5407.
h. Career managers, board support personnel, and Interactive Personnel Electronic Records Management System (iPERMS) support personnel are not authorized to place evaluations directly into the AMHRR. OERs that are not processed by the HRC Evaluations Branch will not be seen by the board.
4. Education Requirements.
a. IAW AR 135-155, officers must have completed all Intermediate Level Education- (ILE) course requirements no later than (NLT) the day prior to the board convening. Per AR 350-1, ILE consists of a common core curriculum and a required branch or functional area credentialing course. The credentialing course for basic branch officers is the Advanced Operations Course (AOC). Functional area and special branch (AMEDD, JAGC, and Chaplain) credentialing courses are designated by the proponents. All officers commissioned after 1 January 1994 must have completed ILE- Common Core (CC) and have completed a credentialing course NLT the day before the boards convenes. However, officers commissioned prior to 31 December 1993, meet the minimum military education requirement if they completed the Legacy Command and General Staff Officer’s Course (CGSOC) or ILE-CC. Evidence of completion is the Academic Evaluation Report (AER), DA Form 1059; diploma; or supporting memorandum. These documents must be in the My Board File (MBF). Officers not military educationally qualified will not be selected for promotion. Department of the Army (DA) G-3/5/7 is the approval authority for Military Education Constructive Credit.
b. The completion of civilian education requirements is presumed for all. There will be no military education waivers for these boards.
c. Entries on the DA Form 4037, Officer Record Brief (ORB), and DA Form 2-1, are for information purposes only and will not be used to verify military and/or civilian education requirements.
5. My Board File (MBF).
a. MBF Opens: 29 Sep 17 and MBF Closes: 21 Nov 17.
b. It is an individual officer’s responsibility to review, update and validate their MBF. Career Managers and human resources personnel will not review board files for errors or missing documents as that is a Soldier’s responsibility. Officers must provide missing documents or make a reasonable attempt to retrieve those missing documents. Failure to comply with this requirement may demonstrate a “lack of due diligence” on the officer’s part and may not be used as the basis for requesting a special selection board (SSB).
c. Only documents in the officer’s AMHRR Performance folder are authorized for use in the MBF. The official photo, and non-AMHRR documents such as the DA Form 4037, ORB, DA Form 2-1, and if applicable, a Letter to the President of the Board are also added to the MBF. To access MBF go to https://www.hrc.army.mil, and click on My Records, then select Reserve/Retiree/Veteran Record, and then select Board File. In order to add a missing document or to correct an error in MBF, the AMHRR must first be corrected. See paragraph 6 for instructions on updating the AMHRR. Officers are encouraged to validate their MBF early. Validating the board file will not prevent further updates; it will, however, trigger automated e-mails when there is a change to the MBF.
d. AR Troop Program Unit (TPU), Individual Mobilization Augmentee (IMA), and Individual Ready Reserve (IRR) officers. NLT 17 Nov 17, email non-AMHRR documents in PDF format to firstname.lastname@example.org. Do not submit these documents through iPERMS.
e. ARNGUS Officers concentrate on the MBF, disregard any personal information on the HRC website. Addresses, rank, etc., may not be updated on the HRC website. To access the MBF go to the HRC homepage http://www.hrc.army.mil and click on the Self-Service button in the right hand column and then click on the My Board File for Reserve Soldiers link. The MBF will only be available for the dates listed in paragraph 5a above. Validating your board file will not prevent further updates, it will however, trigger automatic e-mails any time there is a change made to your MBF. It is in your best interest to validate your MBF early.
f. Board preparation tools are available at the following HRC website: https://www.hrc.army.mil/tagd/selection%20boards. Officers are strongly encouraged to review these tools for their own professional development and to ensure that they fully understand the selection board process.
6. Updating the AMHRR.
a. Officers may view their AMHRR online at https://iperms.hrc.army.mil.
b. TPU and AGR officers. Submit AMHRR documents through the Unit Administrator, S-1, Reserve Personnel Action Center (RPAC) or Human Resources (HR) section. AGR officers assigned outside of the Army and who have no iPERMS operator support, may submit their documents through their HRC Career Manager.
c. IRR and IMA officers. Submit AMHRR documents through an HRC Career Manager. Officers may contact the Officer IRR/IMA Management Team by calling (502) 613-6300, DSN 983-6300 or by email at email@example.com. Additional career and contact information is available at the following HRC website: https://www.hrc.army.mil/content/AROD%20IMA%20and%20IRR%20Branch.
d. Army National Guard (ARNG) officers. Submit AMHRR required documents through the S-1 or State/Territory Officer Personnel Management (OPM) NLT 17 Nov 17. As a last resort, officers may contact the ARNG G-1 at firstname.lastname@example.org or 703-607-9112 if they have an issue that their State/Territory OPM Branch is unable to resolve.
e. iPERMS operators will use the web upload feature in iPERMS to submit authorized AMHRR document IAW AR 600-8-104. All documents must include the officer’s full name and complete 9-digit social security number. HRC must receive submissions NLT 17 Nov 17 to allow for sufficient processing time. iPERMS operators must type the word “Board” in the container field of the batch for priority processing. Write down the batch number for future reference. Updates to the Performance folder of the AMHRR will populate the MBF application, but officers should expect a delay. A listing of all authorized AMHRR document is available at the following HRC website https://www.hrc.army.mil/Default.aspx?ID=14900. Do not submit OERs or AERs directly into iPERMS.
f. The rules for masking documents (moving documents from Performance folder to Restricted folder) are as follows:
(1) Documents that are used only for enlisted personnel actions are masked. If a document can be used for a Soldier in any rank, it will not be masked.
(2) All awards, decorations, and Certificates of Achievement will be included in the board file.
(3) All OERs, to include referred evaluations, will be placed in the board file.
(4) If applicable, documents in the Disciplinary folder of the AMHRR will be part of the MBF.
(5) All enlisted DA 1059s will be masked.
g. For resolution of duplicate, inverted, misfiled, masking documents, or request for corrections, submit Board Correction Form to email@example.com. Correctly filed authorized documents will not be removed.
h. Transcripts submitted to iPERMS must be in compliance with MILPER Message 17-193 effective 19 Jun 2017.
i. For additional information on updating board documents in iPERMS go to https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at https://www.facebook.com/iPERMS.
7. Officer Record Brief (ORB).
a. Officers are responsible for maintaining their ORB updated with the most current information.
b. AR TPU Officers.
(1) The ORB is the primary record brief TPU Officers will use to communicate their assignment, education and awards history with the promotion board members. TPU officers can review their automated ORB by going to the US Army Reserve’s RCMS G-1 Soldier Support website at https://selfservice.rcms.usar.army.mil and selecting My Record Brief. In the My Record Brief page, select Officer Record Brief (ORB). To update or correct the ORB, officers must contact their Unit Administrator, S-1, RPAC, or HR Section.
(2) As an alternative, officers may submit a DA Form 2-1, Personnel Qualification Record (PQR). It is an individual officer’s responsibility to prepare the PQR and have it verified by their supporting HR office. Section IV blocks 23-26 must remain blank. The following statement must be entered in block 27 and the officer must sign in block 33: “I verify that each item of information on the form is correct and true.”
(3) The DA Form 2B, PQR generated by the Regional Level Application System (RLAS) is not an authorized record brief and will not be provided to the board.
(4) NLT 17 Nov 17, TPU officers must email their ORB generated ORBs or a DA Form 2-1 to HRC at firstname.lastname@example.org. Do not submit either of these document through iPERMS.
c. AR AGR Officers:
(1) Effective on 1 Jan 17, the Active Guard Reserve Management Information System (AGRMIS) was permanently taken offline, and as a result, AGR officers are no longer able to use AGRMIS to maintain their Officer Record Brief (ORBs). In light of this change, all USAR AGR officers will now use the Reserve Component Management System (RCMS) to maintain and correct their ORBs.
(2) AR AGR LTCs in the zones of consideration must immediately take the steps detailed in this MILPER message.
(3) The RCMS ORB module generates an authorized version of DA Form 4037, ORB that selection boards use to assess an officer record. To ensure the board receives an accurate ORB, AGR officers must be made aware of the following requirements:
(4) On or about 29 Sep 17, HRC will import the RCMS version of the ORB into each officer’s MBF, and then again on 17 Nov 17. The second import will allow officers to view the final version of the ORB that board members will view. After the ORB is imported a second time, no additional changes will be made.
(5) AGR officers can review their ORB by going to the US Army Reserve’s RCMS G-1 Soldier Support website at https://selfservice.rcms.usar.army.mil and selecting My Record Brief. In the My Record Brief page, select “View Certified Selection Board Record Brief”.
(6) To update or correct their RCMS ORB, officers must contact their TPU Unit Administrator, S-1, RPAC, or HR Section. AGR officers assigned to units outside of the USARC must contact their HRC Career Manager for help in updating their ORB. To allow sufficient time for corrections to be processed, requests must be submitted as soon as possible, but NLT 3 Nov 17.
d. IMA and IRR Officers.
(1) IMA and IRR officers may include an ORB or PQR with their MBF. Officers must create and submit their own ORB. Section IV (dependents, religion, marital status and spouse birthplace) of the ORB and Section IV blocks 23-26 of the DA Form 2-1 must remain blank. Instructions for completing the record brief can be found in AR 600-8-104 and a fillable DA Form 4037 is available at https://www.hrc.army.mil/tagd/reserve%20officer%20board%20information.
(2) Officers must email their ORB or PQR NLT 17 Nov 17 to email@example.com.
e. ARNG Officers.
(1) ARNG officer’s ORBs will be imported into their MBF on or about 29 Sep 17 and then again on 17 Nov 17. Officers must review and validate their ORB by going to https://minuteman.ngb.army.mil/benefits.
(2) To make corrections to their ORB, officers must contact their S-1 or State/Territory OPM. The office of the ARNG G-1 is unable to make updates or changes to the ORB. Requests must be submitted NLT 31 Oct 17. No ORBs will be manually uploaded to the MBF.
8. Official Photographs.
a. This board will review each officer’s Department of the Army Photograph Management Information System (DAPMIS) digital official photograph. In view of the emphasis on official photographs, officers are encouraged to review their official photograph IAW the guidelines in AR 640-30. If needed, go to http://www.vios.army.mil to find your nearest DAPMIS Photographic Facility location. If you are unable to see your DA Photo in DAPMIS within three duty days after the photo was taken, contact the Installation Photographic Facility for assistance. Photographs must be accepted in DAPMIS NLT 21 Nov 2017 to allow for the required processing time. Hardcopy photographs are no longer accepted.
b. The minimum official photograph frequency is every five years. However, an updated photo is required when there is a change in grade, when there is an award of the Army Commendation Medal or above, or when there is a significant change in the Soldier’s appearance. Per AR 640-30, photographs that are older than five years are automatically deleted from DAPMIS.
c. Officers assigned to an area (including hostile fire areas) where an Installation Photographic Facility is not available or where conditions prevent them from being photographed, are exempt from submitting new photographs IAW the five year requirement. These officers will be photographed within 90 days of their return to an area where Installation Photographic Facilities are available.
d. Female officers who are pregnant are exempt from this requirement until six months after the end of the pregnancy.
e. The Army Service Uniform (ASU) is the only authorized uniform for wear in DA photographs. Manual submission of photographs is not authorized.
9. Letters to President of the Board
a. All officers in the zones of consideration may submit correspondence to the President of the Board if there is information that is deemed important in the consideration of board file. For example, a Letter to the President of the Board is appropriate for an officer who is deployed and is unable to update his/her DA photo. Officers must email their memorandums in PDF format to firstname.lastname@example.org NLT 17 Nov 17.
b. Do not write a Letter to the President of the Boards that summarizes your military career or is self-aggrandizing. Keep the letter short, to the point and relevant. Communications or Memorandum of Recommendation from other parties on behalf of an officer will not be provided to the board. Copies of incomplete OERs, AERs or evaluation appeals that are not adjudicated will not be provide to the President of the Board. Officers desiring to write to the President of the Board should refer to AR 135-155, paragraph 3-13, for guidance and AR 25-50 for instructions on properly formatting an Army letter. Failure to comply with these instructions will be viewed as a “Lack of due diligence” on the officer’s part and may not be used as the basis for requesting an SSB.
c. The DA Secretariat will accept only one (1) letter to the President of the Board. Letters that are improperly formatted, unsigned, or contain AMHRR documents will not be accepted. Do not send this document through iPERMS.
10. Points of Contact.
a. For administrative and procedural consideration matters contact the DA Promotions Branch, (AHRC-PDV-PO) at DSN 983-9012, commercial (502) 613-9012, or e-mail address is email@example.com.
b. For OER procedural matters contact the HRC Evaluations Branch (Policy), (AHRC-PDV-EP) at DSN 983-9019, Commercial (502) 613-9019, or e-mail address is firstname.lastname@example.org.
c. For AMHRR/iPERMS inquiries, contact the Army Soldier Records Branch, Records Support Team at DSN 983-9990, press 2, Commercial (502) 613-9990, press 2, or email address is email@example.com. Do not send AMHRR documents to this email address; follow the procedures in paragraph 6 above. For additional information refer to the following website: https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at https://www.facebook.com/iPERMS.
d. AR career information and support for AGR, IMA, IRR and TPU officers can be found at the following website: https://www.hrc.army.mil/content/Army%20Reserve%20Officer.
e. For ARNGUS specific guidance, contact your Unit or OPM prior to contacting HRC or NGB. You may also find information on the NGB DA Boards at https://www.milsuite.mil/book/groups/arng-selection-boards or https://gkoportal.ng.mil/arng/g1/d04/b02/s05/sitepages/home.aspx.