MILPER Number: 17-241
FY19 COL/GS15 Equivalent Army Acquisition Corps (AAC) Centralized Selection List (CSL) – Command/Key Billet Board
B. DA Memo 600-2 (Policies and Procedures for Active Duty List Officer Selection Boards), 25 September 2006.
C. DA Pam 600-3 (Commissioned Officer Professional Development and Career Management), 26 June 2017.
D. DA Pam 600-4 (Army Medical Department Officer Development and Career Management), 27 June 2007.
E. AR 608-75 (Exceptional Family Member Program), 27 January 2017.
F. AR 623-3 (Evaluation Reporting System), 4 November 2015.
G. FY19 Chief Of Staff of the Army Slating Guidance, TBD.
H. AR 600-8-29 (Officer Promotions), 25 February 2005.
I. AR 640-30 (Photographs for Military Human Resources Records), 29 March 2017.
J. AR 600-8-104 (Army Military Human Resource Records Management), 7 April 2014.
K. AR 600-8-22 (Military Awards), 25 June 2015.
L. AR 600-9 (The Army Body Composition Program), 28 June 2013.
M. Army Directive 2017-08 (Competitive Categories for Commissioned Officers and Warrant Officers Serving on the Active Duty List and the Reserve Active Status List), 15 February 2017.
1. This MILPER message will expire no later than (NLT) 1 August 2018.
2. A Headquarters Department of the Army (HQDA) Selection Board will convene 30 October – 3 November 2017 to consider United States Army Active Component and United States Army Reserve (USAR) Component: Army Reserve Active Guard Reserve (AR-AGR) and Army National Guard of the United States (ARNGUS) Title 10 Active Guard Reserve Colonels and Lieutenant Colonels promotable, and Department of Defense (DOD) Civilians for assignment to Army Acquisition Corps (AAC) Centralized Selection List (CSL) Command/Key Billet designated positions projected for FY19.
3. Opt-in board: Eligible officers must take action to be considered for the FY19 COL/GS15 AAC CSL selection board. Officers must log into the Command Preference Designation (CPD) tool (see paragraph 9) and choose to compete for command. Certification of My Board File (MBF) does not constitute opting in. Officers who do not log into CPD and submit their preference to compete will not be considered by the FY19 COL/GS15 AAC CSL selection board and the officer’s MBF will be deleted after the CPD closes. Promotable Lieutenant Colonels (LTCs) and officers who have a date of rank to Colonel (COL) of 1 January 2016 and after are eligible to compete for COL CSL command.
4. Officers and civilians selected for Acquisition Commands/Key Billets are determined to be pre-qualified to serve in key leadership positions and should expect to serve for 36 months or as needed due to operational or geographic requirements.
5. The Secretary of the Army (SECARMY) has delegated approval of the AAC CSL Command/Key Billet selection board results and subsequent slate to the Assistant Secretary of the Army for Acquisition, Logistics, and Technology (ASA, AL&T) who serves as the Army Acquisition Executive (AAE). Army Acquisition Corps units are categorized as CSL Acquisition Commands/Key Billets. The types of COL/GS15 Acquisition Commands/Key Billets are listed below:
a. Acquisition Key Billet Project Managers are chartered to provide materiel capabilities to Army or joint customers. Project managers are allocated resources to develop materiel solutions which achieve user requirements. They lead, direct, and control the overall planning and execution of the work and resources required to develop and sustain the programs, systems, and associated products. A project manager is a COL or GS15, or broadband equivalent converted grade.
b. Acquisition Key Billet Directors and Commanders are responsible for the direction, guidance, and leadership of major acquisition, contracting, or testing organizations and facilities. Contracting organizations may be Table of Distribution and Allowances (TDA) organizations with facilities responsible for producing materiel for Army and joint customers or Military Table of Organization and Equipment (MTOE) units responsible for deploying within a theater of operations in order to procure and contract goods and services for an Army or joint command. Testing organizations are responsible for providing and operating facilities in order to conduct tests which ensure materiel solutions meet program or end user requirements. An Acquisition Key Billet Director is a COL/GS15 or broadband equivalent.
6. Selectees for project management positions will execute a Tenure and Program Management Agreement (T&PMA) for the specified length of the slated key billet (Title 10 USC, section 1734 (a)(2) and DODI 5000.66) prior to receiving their charter. All other CSL key billet selectees will execute a Critical Acquisition Position Service Agreement Key Leadership Position (KLP) (DD Form 2889).
7. Some positions may require mobilization/deployment for service overseas. Inability to deploy may result in the selectee being removed from the selection list or position (as appropriate).
8. Command/Key Billet eligibility and information for active/reserve component officers is listed below. Eligibility requirements for Civilian applicants are addressed in a separate announcement.
a. Effective FY17, the number of times an officer can compete for Command/Key Billet was changed from five consecutive years to three. Three consecutive years of eligibility begins the year an officer is selected for promotion to COL.
b. Reserve component officers must be an Acquisition Corps member and in the rank of LTC (P) or COL and have a mandatory release date of 30 September 2023 or later. Officers in the rank of LTC must be promotable or have been selected for promotion by the FY17 COL Reserve Component Promotion Board or FY16 COL ARNGUS Functional Review Board.
c. Officers must not have served in a CSL designated position at the COL level, or received constructive credit for a CSL command designated position at the COL level.
d. Officers must not have been selected as a principal CSL Command/Key Billet designee by a previous CSL board (Department of The Army (DA) level) or activated for a CSL position from an alternate status.
e. Officers must not have been relieved for cause from a CSL designated position.
f. Officers must not have declined, with prejudice, a CSL Command/Key Billet after having been selected as a principal or alternate.
g. Officers must not have been removed from a CSL (either principal or alternate) by a DA Command Review Board (CRB).
h. Officers must not have submitted a retirement application to Human Resources Command (HRC) or be pending separation action. A retirement application is considered “submitted” when it is received by HRC, Officer Retirement and Separations Office (AHRC-OPL-R), 502-613-6601 (DSN 983). Effective upon release of the FY19 Centralized Selection Lists, an officer selected as a principal or alternate who subsequently submits a retirement application is required to submit a declination of Command/Key Billet as part of the retirement application. If the officer does not submit a declination of Command/Key Billet or does not withdraw their retirement, the requested retirement date may be adjusted by HRC to a date that allows the officer to complete the Command/Key Billet tour. In lieu of extension, HRC may request the ASA, AL&T administratively remove the officer from the CSL to allow for the activation of an alternate.
i. Officers with expired Exceptional Family Member Program (EFMP) records must submit updates IAW AR 608-75 NLT 16 October 2017 to better increase their slating/assignment opportunities if selected for CSL Command/Key Billet. Soldiers enrolled in EFMP are required to review and update EFMP condition(s) every three years. For the purposes of CSL, if the date of the last EFMP review is earlier than 16 October 2014, the EFMP is considered expired.
j. Only eligible Acquisition Corps Officers, eligible Army Medical Department (AMEDD) officers and eligible Civilians may compete for Acquisition Command/Key Billets. Active component Acquisition Corps officers are not eligible to command in their basic branch.
k. All AMEDD officers who meet the eligibility requirements for Acquisition Corps membership, in accordance with (IAW) 10 U.S.C. 1732, and meet eligibility requirements as stated in this MILPER, may compete.
l. In order to compete, an Acquisition Corps officer must be a certified member of the Army Acquisition Corps. This does not happen automatically. An officer must have requested and been approved for membership. Criteria for Acquisition Corps membership can be found at http://asc.army.mil. An officer’s membership status can be verified in section X on the ORB under “Acquisition Corps Status”. If that area is blank/has no date, the officer is not eligible until he/she becomes a certified Acquisition Corps member.
m. An officer must be an Acquisition Corps member NLT 1 October 2017. Waivers of this requirement will be considered on a case by case basis. Officers should contact their career manager with questions regarding the waiver process.
n. Officers must be certified Level III in either contracting or program management NLT 1 October 2017, to be eligible for Command/Key Billet consideration. This can also be verified on the ORB in section X, under “Career Field Cert Level Date”. That area must indicate a Level III certification in “a” or “c” and the date of the certification. Waivers of this requirement will be considered on a case by case basis. Officers should contact their career manager with questions regarding the waiver process.
o. In order to assume the CSL position, officers must either meet the position specific requirements or receive a waiver (DD Form 2905, Acquisition, Technology, and Logistics (AT&L) Workforce Position Requirements Or Tenure Waiver) of those requirements approved by the AAE.
9. Key Information:
a. Eligible active component officers must submit their preference for Acquisition Command/Key Billet by rank ordering units within the CPD online website at https://preferences.hrc.army.mil/HTDocs/ and click on “Command Preference Designation”. This is the only opportunity active component officers will have to submit unit preferences. Active component officers need to review their CPD carefully prior to submission. All eligible active component officers will be able to enter the website and submit preferences from 19 September – 10 October 2017. Active component officers should contact their respective career manager if they have difficulty accessing the CPD website.
b. Reserve component officers must opt-in for consideration via email to their career manager. Reserve component officers will have the ability to rank order preferences for available Commands/Key Billets by contacting their Acquisition career manager, USAR: MAJ Sonya Carter 502-613-6212 firstname.lastname@example.org ARNGUS: COL Nicole N. Clark at 703-607-7689 or email@example.com, and MAJ Teresa E. Childs at 703-601-6893 or firstname.lastname@example.org, NLT 1700 on 23 October 2017.
c. In an effort to clearly establish a commitment on the part of every officer who elects to compete and to reduce the turbulence on the officer corps that declination after selection causes, all post-board declinations will be considered “with prejudice”. A declination with prejudice will result in section X of their Officer Record Brief (ORB) stamped indicating the CSL declination.
d. Officers selected for an Acquisition Command/Key Billet will be slated per the Director, Army Acquisition Corps (DAAC) Command/ Key Billet Slating Guidance prioritizing skills and experience. Officers should consider how their skills and experiences best match those available Command/Key Billets and order their preferences based on positions where their skills will be the most applicable and not solely on location of the position.
e. Due to the dynamic nature of CSL positions, the positions available to rank order in the CPD module are subject to change. Changes to position availability may occur due to changes in assumption of charter dates, positions to be removed from or added to the CSL after the CPD closes and prior to release of the command slate. Officers who do not opt-in or take no action in CPD will not be considered.
f. It is imperative that officers lead by example and that they meet all requirements associated with effectively leading in their CSL position. Officers who elect to participate in the CSL process will now have to certify their physical status with regard to ability to deploy through the CPD application. This will allow HQDA and HRC to evaluate the requirements of the position against any physical and/or deployability limitations an officer may have. The goal is to identify/place officers who are able to lead their formation by meeting the physical demands and deployment requirements of the slated position.
10. Evaluation Reports:
a. In order to be considered by the board, all mandatory or optional Officer Evaluation Reports (OER) / Academic Evaluation Reports (AER) must be received, error free, by the HRC Evaluations Branch NLT 23 October 2017. To ensure reports are received at HRC by this date, commanders at all levels must ensure any applicable evaluation reports for eligible officers are expeditiously processed.
b. OERs will be prepared on the appropriate DA Form 67-10 series OER Form within the Evaluation Entry System (EES) and submitted to HRC via EES. If unable to access and submit evaluations within EES, hard copy DA Form 67-10 series OERs can be prepared and mailed to: CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept #470, Fort Knox, KY 40122-5407. Access to EES is available at the following link: https://evaluations.hrc.army.mil. If unable to access EES, DA Form 67-10 series OERs can be obtained from the Army Publishing Directorate’s webpage at the following link: http://www.apd.army.mil.
(1) Sending OERs by email is only for deployed units or deployed rating officials and should only be used for deployed units who created .pdf-f evaluations outside of EES. An SOP covering standards for scanned and emailed OERs from deployed units is available upon request.
(2) All non-deployed units or rating officials with ink-signed or older version forms not useable in EES must mail printed OERs to CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept # 470, Fort Knox, KY 40122-5407.
c. Complete-the-Record OER (Code 09):
(1) A Code 09, Complete-the-Record OER, is “optional” for officers who meet the criteria IAW AR 623-3, paragraph 3-56.
(2) The required “Thru Date” for Complete-the-Record reports (Code 09) is 25 July 2017. All Complete-the-Record OERs for this board will be required to be prepared and submitted on the appropriate DA Form 67-10 within EES or found on the Army Publishing Directorates webpage.
(3) Refer to AR 623-3, paragraph 3-56 to determine eligibility for submitting a Complete-the-Record report; all criteria must be met to receive this report.
(4) All other reports (mandatory or optional), excluding Complete-the-Record (Code 09) will have “Thru Dates” that reflect the date of the event that is the reason for the report. A Promotion Report (Code 11) is not authorized for this board.
d. Reports which are received by HRC Evaluations Branch for processing by close of business on 23 October 2017 will be placed in the officer’s Army Military Human Resource Record (AMHRR) and the selection board file prior to selection board voting, assuming the evaluation is relatively free of errors. This suspense date is for receipt of evaluations by HRC Evaluation Branch, not for completion to AMHRR. If an evaluation is seen as working in the Interactive Web Response System (IWRS) or EES with a received date of 23 October 2017, or earlier, and the evaluation is free of errors, it will be completed in time for the selection board. Officers may validate their board file even if an inbound evaluation is due to process.
e. Officers with missing OERs from their board file or AMHRR should first check the online application ERS. This will identify any evaluations not completed (either on hold or rejected) due to errors. Officers with questions about OER policy or procedural matters can contact an Evaluations Branch Point of Contact (POC) for resolution at either commercial (502) 613-9019, DSN 983-9019 or email@example.com.
f. For resolution of duplicate, inverted, or misfiled evaluation reports, submit request to: firstname.lastname@example.org.
g. Hard copy DA Form 1059 (AERs) will be mailed to CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept #470, Ft Knox, KY 40122-5407.
h. Career managers, board support personnel, and Interactive Personnel Electronic Records Management System (IPERMS) support personnel are not authorized to place any evaluations directly in AMHRR. All evaluations must process through the Evaluations Branch using normal processing channels into the AMHRR and then into the officer’s board file. OERs which are not labeled (and profiled) by the Evaluations Branch will not be seen by this board.
11. General Information:
a. Letters of communication will be accepted only from individuals eligible for selection. Individual letters should include only those matters deemed important in consideration of the officer’s record. Letters should be addressed to: President, FY19 Colonel/GS15 Army Acquisition Corp (AAC) Centralized Selection List – Command & Key Billet board), ATTN: AHRC-PDV-S, 1600 Spearhead Division Avenue, Fort Knox, KY 40122. To be considered by the board, letters must arrive at the DA Secretariat prior to the convening board dates as shown in para 2. Letters, to include enclosures, are for command selection purposes only and will not be filed in the AMHRR. Signed letters may be scanned and emailed to: email@example.com. Do not send this document to IPERMS.
b. Communications from other parties, on behalf of officers being considered, will not be forwarded to selection boards unless forwarded as an enclosure to a letter to the board from the officer being considered. Communications containing criticism or reflection upon the character, conduct or motives of any officer under consideration will not be viewed by selection boards. Officers desiring to write to the President of a board should refer to AR 600-8-29, para 1-33, for guidance.
c. Unprocessed copies of Officer Evaluation Reports or resident Academic Evaluation Reports (OER/AER) or evaluation appeals that have not yet been adjudicated should not be sent as enclosures to letters to the board president.
12. Official Photographs:
a. These boards will review the official photograph in digital format stored in Department of the Army Photograph Management Information System (DAPMIS). In view of the emphasis on official photographs, officers are encouraged to review their official photograph in accordance with the guidelines in AR 640-30. If needed, go to: http://www.vios.army.mil to find the nearest DAPMIS photographic facility location. If unable to see the DA photo in DAPMIS within three duty days after the photo was taken, contact the installation photographic facility for assistance. Photographs must be accepted in DAPMIS NLT 23 October 2017 to allow for required processing time.
b. The minimum official photograph frequency for officers is every five (5) years. However, a major change in physical and/or uniform appearance, such as a change in weight (gain or loss), awards (Army Commendation Medal or higher), and /or rank, require an official photograph update.
c. Officers assigned to an area (including hostile fire areas) where photographic facilities are not available or where conditions prevent them from being photographed, are temporarily exempt from submitting new photographs. These officers will be photographed within 90 days of return to an area where photographic facilities are available. Additionally, female officers who are due for a required update during pregnancy are exempt from the requirement until six (6) months after pregnancy. Any photograph that is older than five (5) years will be automatically deleted pursuant to AR 640-30.
d. The Army Service Uniform (ASU) is the only authorized uniform to wear pursuant to AR 640-30. Hardcopy photographs are no longer accepted.
13. Accessing the “My Board File”:
a. Officers must review their AMHRR and the Officer Record Brief prior to the convening board date. The officer’s “My Board File” is the only file that the board members will view. The FY19 Colonel/GS15 AAC CSL – Command & Key Billet boards will offer the ability to review MBF. HRC will not send a list of names or ORBs of eligible officers to unit Personnel Support Section/PSB/BCTs. Each personnel organization must screen their population and notify each officer concerned. Only those officers eligible for this board will be authorized access to MBF. MBF dates are as follows: 31 August to 23 October 2017. To access My Board File, eligible officers should go to https://www.hrc.army.mil. Click on Self Service, and select the ”My Board File” icon.
b. AMHRR documents: This board will utilize the MBF application. My Board File is a secure, web-based application with AKO and Defense Manpower Data Center (DMDC) sign on and authentication to allow officers in the zones of consideration one location to review and certify their entire board file. My Board File is comprised of files from the Performance folder of the AMHRR, DA photo (DAPMIS), and Officer Record Brief (TOPMIS). Therefore, if there is an error or missing document in My Board File, officers must first correct those items in AMHRR, DAPMIS, and TOPMIS, as applicable, in order for the MBF to be updated. See instructions in the following paragraphs to correct/update the AMHRR.
14. Updating the AMHRR:
a. Officers may view their AMHRR online at: https://iperms.hrc.army.mil/rms/.
b. S-1/Unit Administrator (UA)/Military Personnel Division (MPD)/Director of Human Resources (DHR)/Military Human Resource (MIL HR) offices and Career/Branch Managers will use the web upload feature in IPERMS to submit required AMHRR document updates, IAW AR 600-8-104. To access the required documents list, use: https://www.hrc.army.mil/TAGD/iPerms_required_documents.pdf. All documents must include your full name and complete 9-digit social security number (SSN).
c. All AMHRR update submissions must be received NLT 20 October 2017 to allow for sufficient processing time. Ensure S1/UA/MPD/DHR/MIL HR and career branch/managers type the word “board” in the container field of the batch for priority processing. Write down the batch number for future reference. All updates to the Performance folder of the AMHRR will populate the MBF application but there is typically a delay involved. This is normal; plan accordingly.
d. Do not submit OERs or AERs to IPERMS, they must go to the Evaluations Branch for processing. Follow the procedures in paragraph 10 of this message for all evaluation related documents and issues.
e. For resolution of duplicate, inverted, misfiled or masking documents, submit your request to firstname.lastname@example.org. Correctly filed authorized documents will not be masked or removed.
f. For resolution of duplicate, inverted or misfiled evaluation reports, including AERs submit email request to email@example.com.
g. The rules for masking documents (moving documents from Performance folder to Restricted folder) are as follows:
(1) All OERs will be placed in the Performance folder of the official AMHRR file IAW AR 623-3.
(2) Enlisted documents which do not cross over from enlisted to officer ranks are masked. Rule of thumb, if the document can be earned by both officer and enlisted ranks the document will not be masked (i.e., Airborne School, Combat Lifesaver Course, etc.).
(3) Awards, decorations and certificate of achievements will not be masked and will be seen by the board.
(4) All enlisted DA 1059s will be masked.
15. Key Dates Are:
|Board Dates||OER Thru Dates (Code 09)||OER Received By||Command Preference Dates||My Board File Dates|
|30 Oct – 3 Nov 17||25 Jul 17||23 Oct 17||19 Sep – 10 Oct 17||31 Aug – 23 Oct 17|
16. Points of Contact for the COL/GS15 Acquisition CSL Command/Key Billet Board:
a. Active Component: MAJ Michelle Lewis, AHRC-OPC-Q At, firstname.lastname@example.org or 502-613-6148.
b. USAR, (AR-AGR and AR-NON-AGR) is MAJ Sonya Carter, AHRC-OPC-Q, at email@example.com or (502) 613-6212.
d. POC for AMHRR/IPERMS inquiries: contact the Army Soldier Records Branch, Records Support Team at DSN 983-9990, press 2, commercial (502) 613-9990, press 2 or email address is firstname.lastname@example.org. Do not send AMHRR update documents to this email. Follow the procedures in paragraph 14 above. For additional information, refer to: https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at https://www.facebook.com/iPERMS.
e. POC for OER Procedural Matters, Evaluations Branch-Policy, (AHRC-PDV-EP), DSN 983-9019, commercial (502) 613-9019, e-mail: email@example.com.