MILPER Number: 17-213
Fiscal Year 2018 (FY18) Active Component (AC), Brigadier General (BG), Army Medical Department (AMEDD) Competitive Categories, Promotion Selection Board (PSB), Zones of Consideration
B. DODI 1320.04, (Military Officer Actions Requiring Presidential, Secretary of Defense, or Under Secretary of Defense for Personnel and Readiness Approval or Senate Confirmation), 3 Jan 14.
C. DODI 1320.14 (Commissioned Officer Promotion Program Procedures), 11 Dec 13.
D. AR 600-8-29 (Officer Promotions), 25 Feb 05.
E. AR 600-8-104 (Army Military Human Resource Records Management), 7 Apr 14.
F. AR 623-3 (Evaluation Reporting System), 4 Nov 15.
G. AR 640-30 (Official Army Photographs), 29 Mar 17.
H. DA Pam 600-8-104 (Army Military Human Resource Record Management), 12 Feb 15.
1. This message will expire no later than (NLT) 13 Jul 18.
2. A Selection Board is scheduled to convene on or about 16 Nov 17 to consider eligible colonels for promotion to brigadier general, Army Medical Department (AMEDD) Competitive Categories.
3. The considered population for this board includes all colonels, AMEDD Competitive Categories (MC, DC, AN, MS, SP, and VC), who are currently serving on the Active Duty List with a Date of Rank of 1 Nov 15 or earlier. The “Promotion Zone” includes those Officers with Dates of Rank from 2 Nov 14 thru 1 Nov 15. Those officers with Dates of Rank from 1 Nov 14 and earlier are “Above the Promotion Zone.” Officers “Above the Promotion Zone” will be afforded the same opportunity for selection as those officers in the “Promotion Zone.”
4. Title 10 USC, Section 614, requires that the name and Date of Rank of the junior officer and the senior officer in the Promotion Zone, as of the date of this announcement, be identified. The senior officer in the Promotion Zone is COL Woollen, Neal E., Date of Rank: 1 Feb 15, and the junior officer in the Promotion Zone is COL Nelson, Neil Ivan, Date of Rank: 1 Nov 15.
5. Pursuant to AR 600-8-29, paragraph 1-10, officers with an approved retirement or separation date within 90 days (14 Feb 18) after the date on which the board convenes are not eligible for consideration by this board.
6. All eligible officers considered for promotion will have an adverse screen to determine if credible information of an adverse nature exists, and if so, this information will be presented to the board. This includes any substantiated adverse finding or conclusion from an officially documented investigation or inquiry, or any other credible information of an adverse nature. The General Officer Management Office (GOMO) will refer adverse information to the officer for comment prior to the convene date of the board. If an officer has derogatory information in his or her Army Military Human Resource Record (AMHRR) (Performance and/or Restricted folder), this information will be seen by the board and will not be referred to the officer for comment. If the officer concerned would like to comment on the derogatory information in their Performance and/or Restricted folder, the officer should use the instructions listed in paragraph 8 of this message.
7. Evaluation Reports.
a. In order to be considered by the board, all mandatory or optional Officer Evaluation Reports (OER) / Academic Evaluation Reports (AER) must be received, error free, by the HRC Evaluations Branch NLT 9 Nov 17. To ensure reports are received at HRC by this date, Commanders at all levels must ensure any applicable Evaluation Reports for eligible officers are expeditiously processed.
b. OERs will be prepared on the appropriate DA Form 67-10 series OER form within the Evaluation Entry System (EES) and submitted to HRC via EES. If unable to access and submit Evaluations within EES, hard copy DA Form 67-10 series OERs can be prepared and mailed to: CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept # 470, Fort Knox, KY 40122-5407. Access to EES is available at the following link: https://evaluations.hrc.army.mil. If unable to access EES, DA Form 67-10 series OERs can be obtained from the Army Publishing Directorate’s webpage at the following link: http://www.apd.army.mil.
(1) Sending OERs by email is only for deployed units or deployed rating officials and should only be used for deployed units who created PDF evaluations outside of EES. A standard operating procedure covering a process for scanning and emailing OERs from deployed units is available upon request.
(2) All nondeployed units or rating officials with ink-signed or older version forms not useable in EES must mail printed OERs to CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept # 470, Fort Knox, KY 40122-5407.
c. Code 09, Complete-the-Record Report.
(1) A Code 09, Complete-the-Record OER, is “optional” for officers who meet the criteria pursuant to AR 623-3, paragraph 3-56.
(2) The required “thru date” for Complete-the-Record Reports (Code 09) is 17 Oct 17. All Complete-the-Record OERs for this board will be required to be prepared and submitted on the appropriate DA Form 67-10 within EES or found on the Army Publishing Directorate’s webpage.
(3) Refer to AR 623-3, para 3-56, to determine eligibility for submitting a Complete-the-Record Report. All criteria must be met in order to receive this report.
(4) All other reports (mandatory or optional), excluding Complete-the-Record (Code 09), will have “thru dates” that reflect the date of the event that is the reason for the report.
d. Evaluation Reports that are received by HRC Evaluations Branch for processing on or prior to 09 Nov 17 will be placed in the officer’s AMHRR and their board file prior to board voting, assuming the evaluation is free of errors. This suspense date is for receipt of evaluations by HRC Evaluations Branch, not for submission to AMHRR. If an evaluation is seen as working in the Evaluation Reporting System (ERS) with a received by date of 09 Nov 17, or earlier, and the evaluation is free of errors, it will be completed in time for the selection board.
e. Officers with missing OERs from their board file or AMHRR should first check the online application EES. This will identify any evaluations not completed (either on hold or rejected) due to errors. Officers with questions about OER policy or procedural matters can contact an Evaluations Branch point of contact (POC) for resolution at either commercial (502) 613-9019, DSN 983-9019, or via email firstname.lastname@example.org.
f. Hard copy AERs will be mailed to CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept # 470, Fort Knox, KY 40122-5407.
g. Career managers, board support personnel, and Interactive Personnel Electronic Records Management System (IPERMS) support personnel are not authorized to place any evaluations directly in the AMHRR. All evaluations must process through the Evaluations Branch using normal processing channels into the AMHRR and then into the officer’s board file. OERs that are not labeled (and profiled) by the Evaluations Branch will not be seen by the board.
h. For resolution of duplicate, inverted or misfiled evaluation reports, submit request to: email@example.com.
8. All officers being considered may, if desired, submit correspondence to the President of the Board.
a. Memorandums should include only those matters deemed important in the consideration of an officer’s record. They should be addressed to: President, FY18 BG, AMEDD, PSB, ATTN: HRC-PDV-S, 1600 Spearhead Division Ave, Fort Knox, KY 40122. Signed memorandums can be scanned and emailed to firstname.lastname@example.org. Memorandums must arrive NLT the day before the board convene date in order to be considered.
b. Any memorandum considered by a board will become a matter of record for that board and will be retained in the board files. Memorandums to the board (including enclosures) will not be filed in an officer’s AMHRR. Do not send these documents to IPERMS.
c. Communications or memorandums of recommendation from other parties on behalf of officers eligible for consideration will not be provided to the board unless forwarded as an enclosure to a memorandum to the board from the officer being considered. Officers desiring to provide documents and information to the board that call attention to any matter they consider important to their consideration should refer to AR 600-8-29, paragraph 1-33, for guidance.
d. Pursuant to AR 600-8-29, paragraph 1-33, officers eligible for consideration may not submit OERs and AERs that have not been processed by the Evaluations Branch, HRC, or evaluation appeals that have not yet been adjudicated.
9. Official Photographs.
a. This board will review the official photograph in digital format stored in Department of the Army Photograph Management Information System (DAPMIS). In view of the emphasis on official photographs, officers are encouraged to review their official photograph IAW the guidelines in AR 640-30. If needed, go to http://www.vios.army.mil to find your nearest DAPMIS photographic facility location. If unable to see your DA photo in DAPMIS within three days after the photo was taken, contact the installation photographic facility for assistance. Photographs must be accepted in DAPMIS NLT 9 Nov 17 to allow for required processing time.
b. The minimum official photograph frequency for officers is every five years. However, a major change in physical and/or uniform appearance, such as a change in weight (gain or loss), awards (Army Commendation Medal or higher, badges, or unit awards), and/or rank, require an official photograph update.
c. Officers assigned to an area (including hostile fire areas) where photographic facilities are not available or where conditions prevent them from being photographed, are temporarily exempt from submitting new photographs IAW the five year requirement. These officers will be photographed within 90 days of return to an area where photographic facilities are available. Additionally, female officers who are due for a required update during pregnancy are exempt from the requirement until six months post-partum. Any photograph that is older than five (5) years will be automatically deleted per AR 640-30.
d. The Army Service Uniform (ASU) is the only authorized uniform to wear IAW AR 640-30. Hardcopy photographs are no longer accepted.
10. This board will utilize the My Board File (MBF) application for all eligible officers. MBF is a secure, web-based application with AKO and DMDC sign-on and authentication to allow officers one location to review and certify their entire board file. MBF is comprised of files from the Performance folder of the AMHRR, DA Photo (DAPMIS), and Officer Record Brief (ORB) Total Officer Personnel Management Information System (TOPMIS). Therefore, if there is an error or missing document in MBF, you must first correct those items in your AMHRR, DAPMIS, and TOPMIS, as applicable, in order for the MBF to be updated. See instructions in the following paragraph to correct/update your AMHRR.
a. Only those eligible officers for this board are authorized access to the MBF application.
b. Officers must review and certify their board files electronically through MBF. To access MBF, eligible officers should go to the HRC web-site at https://www.hrc.army.mil/, click on self-service, and then click on the MBF icon.
c. After reviewing the MBF, officers must select one of the following three options when viewing MBF:
(1) “I have not viewed the documents.”
(2) “I certify that the information in ‘My Board File’ is correct and complete to the best of my knowledge.”
(3) “I have reviewed the information in ‘My Board File’, and I will take action and submit the following corrections/changes to my file.”
d. Officers needing assistance should contact their Career Branch Manager to make corrections to update the MBF. The Career Branch homepage is at https://www.srleaders.army.mil/. All Career Branch Managers have the ability, while MBF is open, to pull in a new DA Photo and new ORB, as needed. As such, your Career Branch Manager is your primary point of contact in the process.
e. S1/UA/MPD/DHR/MIL HR offices and CDRs should ensure that all eligible officers access, thoroughly review and certify their board file by accessing the following link: https://www.hrcapps.army.mil/iws/?page_id=12928 and entering the appropriate UIC.
f. My Board File dates:
My Board File opens: 17 Sep 17.
My Board File closes: 2400 EDT on 9 Nov 17.
11. Officers may view their AMHRR online at https://iperms.hrc.army.mil/rms/.
a. For additional information on updating board documents in iPERMS refer to https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at https://www.facebook.com/iPERMS.
b. S1/Unit Administrator (UA)/Military Personnel Division (MPD)/Director of Human Resources (DHR)/Military Human Resources (MIL HR) offices and Career/Branch Managers will use the web upload feature in IPERMS to submit authorized AMHRR document updates, IAW AR 600-8-104. All documents must include your full name and complete 9-digit Social Security Number (SSN).
c. All AMHRR update submissions must be received NLT 3 Nov 17 to allow for sufficient processing time. Ensure S1/MPD/DHR/UA/MIL HR and Career/Branch Managers type the word “board” in the container field of the batch for priority processing. Write down the batch number for future reference. All updates to the Performance folder of the AMHRR will populate your My Board File application, but there is typically a delay involved. This is normal; plan accordingly.
d. Do not submit OERs or AERs to IPERMS. They must go to the Evaluations Branch for processing. Follow the procedures in paragraph 7 of this message for all evaluation related documents and issues.
e. The rules for masking documents (moving documents from Performance folder to Restricted folder) are as follows:
(1) Documents that are used only for enlisted personnel actions are masked. If a document can be used for a Soldier in any rank, it will not be masked.
(2) All awards, decorations, and Certificates of Achievement will be included in the board file.
(3) All OERs, to include referred evaluations, will be included in the board file.
(4) If applicable, documents in the Disciplinary folder of the AMHRR will be part of the MBF.
(5) All enlisted DA 1059s will be masked.
f. Transcripts submitted to iPERMS must be incompliance with MILPER Message 17-193, effective 19 Jun 2017.
g. For resolution of duplicate, inverted, misfiled, masking documents or request for corrections, submit Board Correction Form to email@example.com. Correctly filed authorized documents will not be removed.
h. For resolution of duplicate, inverted or misfiled evaluation reports, submit request to: firstname.lastname@example.org.
12. Point of contact information:
a. The POC for administrative and procedural promotion consideration matters is Officer Promotions Section, (HRC-PDV-PO), commercial (502) 613-9009, DSN 983-9009; e-mail address is email@example.com.
b. The POC(s) for the General Officer Management Office are CPT Matthew McDaniel, CW4 Sandra Albelo, and CW2 Maile Johnsonsills, Commercial (703) 697-9466/9484, DSN 227-9466-9484; E-mail address is firstname.lastname@example.org, email@example.com, or firstname.lastname@example.org.
c. The POC for OER procedural matters is the Evaluations Branch (Policy), (AHRC-PDV-EP), commercial (502) 613-9019, DSN 983-9019; email address is email@example.com.
d. The POC for AMHRR/IPERMS inquiries, contact the Army Soldier Records Branch, Records Support Team at commercial (502) 613-9990 (press 2), DSN 983-9990 (press 2), or email at firstname.lastname@example.org. Do not send AMHRR update documents to this email. Follow the procedures in paragraph 11 above. For additional information refer to the following website: https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at https://www.facebook.com/iPERMS.