MILPER Number: 17-172

Proponent

AHRC-PDV-PE

 

Title

FY17 Army Reserve Troop Program Units (TPU) and Individual Mobilization Augmentee (IMA) CSM Selection Announcement Message

 

…Issued:[01-Jun-2017]…

 


A.  AR 140-111 (U.S. Army Reserve Reenlistment Program(*RAR 001, 6 Sep 11)), 9 May 07.

B.  AR 600-8-2 (Suspension of Favorable Personnel Actions (Flag)), 11 May 16.

C.  AR 600-8-19 (Enlisted Promotions and Reductions), 25 Apr 17.

D.  AR 600-8-104 (Army Military Human Resource Records Management), 7 Apr 14.

E.  AR 614-200 (Enlisted Assignments and Utilization Management(*RAR 002, 11 Oct 11)), 26 Feb 09.

F.  AR 623-3 (Evaluation Reporting System), 4 Nov 15.

G.  AR 640-30 (Photographs for Military Human Resources Records), 29 Mar 17.

1.  This MILPER message will expire NLT 2 Jun 18.

2.  Policy:  Close attention must be given to specific eligibility criteria and other requirements contained in this message.

a.  This announcement contains instructions regarding selection of TPU and IMA Soldiers for appointment to CSM.  IAW Ref C and E, Department of the Army Selection Board will convene at the DA Secretariat (DAS), Fort Knox, KY on 14 Aug 17 to consider eligible TPU and IMA Soldiers for appointment to CSM.

b.  This board will produce the FY17 TPU and IMA CSM selection list.  This list will identify all TPU and IMA Soldiers selected as CSM designees.  1SG and MSG selected as a CSM designee by the board will be promoted conditionally to SGM by their promotion authority upon acceptance and assignment to a valid CSM position.  They must also be enrolled in the United States Army Sergeants Major Course (USASMC).  The promotion and appointment will be awarded on the condition they are enrolled in and successfully complete the USASMC.  Failure to complete USASMC in the allotted time will result in reduction to the grade and rank previously held.  Packet submission is voluntary and only required for those NCOs who wish to be considered.  The board will select Soldiers as CSM designees without regard to vacancies.  Selection as a CSM Designee does not, however, guarantee appointment to CSM.

c.  All Soldiers erroneously included in the zones of consideration, if selected, will be administratively removed from the list.

d.  Appointment to CSM or selection to attend the USASMC requires a post-board personnel suitability screening IAW the Army’s Personnel Suitability Screening Policy (ref C).  Soldiers found to have disqualifying derogatory information as a result of this screening will receive separate written notification from U.S. Army Human Resources Command (HRC).  The notification will include copies of all derogatory information and will outline the rebuttal process for submission to a Standby Advisory Board (STAB).  The STAB, complete with the Soldier’s rebuttal, should one be rendered, will then consider the Soldier’s eligibility for appointment as a CSM, promotion to SGM, or attendance at the USASMC.  The STAB will make a recommendation to the Director of Military Personnel Management (DMPM) for a final decision regarding the suitability of the affected Soldier to serve as otherwise selected.  Soldiers found unsuitable for appointment to CSM, promotion to SGM, or to attend the USASMC will receive formal notification by the Enlisted Promotions Branch (AHRC-PDV-PE), HRC.

e.  Appointment to CSM, promotion to SGM, or attendance to the USASMC requires an interim secret clearance or higher.

f.  This board will not select Soldiers to attend the USASMC as alternates.

g.  This board will only consider NCOs who volunteer for consideration prior to the suspense date in paragraph 6 below.

h.  All TPU and IMA MSG/1SG selected as a CSM designee by the board will be promoted conditionally to SGM by their promotion authority upon acceptance and assignment to a valid CSM position.  They must be graduates of or enrolled in, or willing to be enrolled in the USASMC.  The appointment will be awarded on the condition the CSM is enrolled in and successfully completes the USASMC within 36 months for the nonresident course.  Soldiers selected from this list are not authorized to attend the resident course because they are selected to fill CSM positions immediately.  Failure to do so will result in reduction to the grade and rank previously held.

i.  All eligibility dates are inclusive; there are no exceptions to the BASD, PEBD, DOR, DOB, or APFT eligibility criteria.

3.  Eligibility criteria:

a.  All eligible TPU and IMA assigned SGM/1SG/MSG (who request consideration IAW para 6 below):

(1) Who are Structured Self Development level 4 qualified.

(2) Who are eligible for continued membership in the TPU or IMA position to which appointed for at least three years from date of appointment.

(3) Who are graduates of, currently enrolled in, or willing to accept enrollment in the USASMC.  Soldiers who are not graduates or currently enrolled must meet USASMC enrollment eligibility requirements before being considered by the board.

(4) Who are a high school graduate or who have a GED equivalent.

(5) Who are not otherwise ineligible as set forth in REF E, paragraph 7-26.

b.  TPU and IMA SGM must have a Pay Entry Basic Date (PEBD) of 15 Aug 86 or later and a Date of Birth (DOB) of 15 Aug 61 or later.

c.  TPU 1SG/MSG:

(1) Must have a Date or Rank (DOR) of 15 Aug 14 or earlier and a PEBD between 15 Aug 86 and 15 Aug 00 (inclusive).

(2) Graduates of the US Army Sergeants Major Course (USASMC) must have a DOB of 15 Aug 61 or later.  Non-graduates of the USASMC must have a DOB of 15 Aug 62 or later.

(3) Have 10 years cumulative enlisted service as of 14 Aug 17.

(4) Meet height/weight standards of AR 600-9.

(5) Have a passing APFT score as of 15 Aug 16.

d.  IMA 1SG/MSG:

(1) Have a DOR of 15 Aug 14 or earlier and a PEBD between 15 Aug 86 and 15 Aug 00 (inclusive).

(2) Graduates of the US Army Sergeants Major Course (USASMC) must have a DOB of 15 Aug 61 or later.  Non-graduates of the USASMC must have a DOB of 15 Aug 62 or later.

(3) Have 10 years cumulative enlisted service as of 14 Aug 17.

(4) Must have earned a minimum of 50 retirement points on the retirement year ending date in the immediate 12 months prior to the board convening date.

(5) Meet height/weight standards of AR 600-9.

(6) Have a passing APFT score as of 15 Aug 16.

4.  Ineligibility criteria for this board is listed below:

a.  Who have an approved retirement on the date the DMPM approves the selection list.  These Soldiers will not regain eligibility by withdrawing their retirement after the selection list is approved.

b.  Who have an approved local bar to reenlistment.

c.  Who were previously selected for and then declined USASMC attendance.

d.  Who were previously disenrolled from the USASMC for failure to achieve course standards, denied enrollment, a disciplinary infraction, cause or those removed from selection list by a suitability board.

e.  Who have signed a declination of continued service statement.

f.  Who have an approved DA directed denial of continued active duty service.

g.  Who are ineligible to reenlist due to court martial conviction, confinement, or AWOL.

h.  Who are not Senior Leaders Course graduates.

i.  Who are excluded from consideration per the guidelines in Ref E (for CSM appointment) or Ref C (for promotion to SGM).

5.  Units must provide eligibility status changes of applicant to HRC promotions branch prior to the board convene date by mailing:  usarmy.knox.hrc.mbx.tagd-rc-enlisted-promotions@mail.mil.  If eligibility status changes after approval of the recommended list, units must contact HRC SGM Branch at:  usarmy.knox.hrc.mbx.epmd-ared-sgm@mail.mil.

6.  TPU and IMA application procedures:

a.  TPU and IMA Soldiers who meet the eligibility criteria above and wish to be considered for appointment to CSM should obtain Opt-In Worksheet from the HRC website at:  https://www.hrc.army.mil/Default.aspx?ID=16610.

b.  Completed Opt-In Worksheets should be scanned and emailed directly from the Soldier’s unit to:  usarmy.knox.hrc.mbx.tagd-rc-enlisted-promotions@mail.mil.  The applicant’s board file will be opened upon verification of eligibility after receipt of the completed Opt-In Worksheet.

c.  All completed application packets must be received by 8 Aug 17.  Incomplete packets will not be acted on.

d.  DA Form 2-1 or SRB must be emailed directly to the Department of the Army Secretariat’s office at:  usarmy.knox.hrc.mbx.das-board-select@mail.mil in order to have it added to “My Board File” (MBF).  The subject line of the email should include the applicant’s last name, first name, and board for which he or she is applying.  (ex, Smith, Aaron, FY17 TPU/IMA CSM Selection Board).

7.  Evaluation reports:

a.  In order to be considered by the board, all mandatory or optional Non-Commissioned Officer Evaluation Reports (NCOER)/Academic Evaluation Reports (AER) must be received, error free, by the HRC Evaluations Branch NLT 4 Aug 17.  To ensure reports are received at HRC by this date, commanders at all levels must ensure any applicable evaluation reports for eligible NCOs are expeditiously processed.

b.  NCOERs will be prepared on the appropriate DA Form 2166-9 series NCOER form within the Evaluation Entry System (EES) and submitted to HRC via EES.  If unable to access and submit evaluations within EES, hard copy DA Form 2166 series NCOERs can be prepared and mailed to:  Commander, USA HRC, ATTN:  AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept. #470, Fort Knox KY  40122-5407.  Access to EES is available at the following link:  https://evaluations.hrc.army.mil.  If unable to access EES, DA Form 2166-9 series NCOERs can be obtained from the Army Publishing Directorate’s webpage at the following link:  http://www.apd.army.mil.

(1) Sending NCOERs by email is only for deployed units or deployed rating officials and should only be used for deployed units who created .PDF-F evaluations outside of EES.  A standard operating procedure covering process for scanning and emailing NCOERs from deployed units is available upon request.

(2) All non-deployed units or rating officials with ink-signed or older version forms not useable in EES must mail printed NCOERs to Commander, USA HRC, ATTN:  AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept.  #470, Fort Knox, KY 40122-5407.

c.  Code 09, Complete-the-Record Report.

(1) A code 09, Complete-the-Record NCOER, is “optional” for NCOs who meet the FY17 Army Reserve TPU and IMA CSM Selection Board eligibility criteria.

(2) The required “Thru Date” for Complete-the-Record Reports (Code 09) is 6 May 17.  All Complete-the-Record NCOERs for this board will be required to be prepared and submitted on the appropriate DA Form 2166-9 within EES or found on the Army Publishing Directorate’s webpage.

(3) Refer to AR 623-3, paragraph 3-56, to determine eligibility for submitting a Complete-the-Record report; all criteria must be met to receive this report.

(4) All other reports (mandatory or optional), excluding Complete-the-Record Reports (Code 09), will have “Thru Dates” that reflect the date of the event that is the reason for the report.

d.  Reports which are received by HRC Evaluations Branch for processing by close of business on 4 Aug 17 will be placed in the NCO’s Army Military Human Resource Record (AMHRR) and their board file prior to board voting, assuming the evaluation is relatively free of errors.  This suspense date is for receipt of evaluations by HRC Evaluations Branch, not for submission to AMHRR.  If an evaluation is seen as working in the Evaluation Reporting System (ERS) with a received by date of 4 Aug 17 or earlier and the evaluation is free of errors, it will be completed in time for the selection board.

e.  NCOs with missing NCOERs from their board file or AMHRR should first check the online application EES.  This will identify any evaluations not completed (either on hold or rejected) due to errors.  NCOs with questions about NCOER policy or procedural matters can contact an Evaluations Branch point of contact (POC) for resolution at either commercial (502) 613-9019, DSN 983-9019 or:  usarmy.knox.hrc.mbx.tagd-eval-policy@mail.mil.

f.  For resolution of duplicate, inverted, or misfiled evaluation reports, submit request to:  usarmy.knox.hrc.mbx.tagd-eval-appeals@mail.mil.

g.  Hard copy AER will be mailed to CDR, USA HRC, ATTN AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept.  470, Fort Knox, KY 40122-5407.

h.  Career managers, board support personnel and iPERMS support personnel are not authorized to place any evaluations directly in the AMHRR.  All evaluations must process through the HRC Evaluations Branch using normal processing channels into the AMHRR and then into the Soldier’s board file.  NCOERs which are not processed by the Evaluations Branch will not be seen by this board.

8.  Communications to the board:  properly prepared and signed memorandums may be scanned and emailed to:  usarmy.knox.hrc.mbx.das-board-select@mail.mil or addressed to:  President, FY17 Army Reserve Troop Program Unit (TPU)/Individual Mobilization Augmentee (IMA) CSM Selection Board, ATTN:  AHRC-PDV-S, 1600 Spearhead Division Ave, Dept. 471, Fort Knox, KY 40122-5407.  Memorandums must arrive at the DA Secretariat no later than 3 Aug 17.  Do not send this document to iPERMS.

a.  Soldiers eligible for consideration by this board may write to the president of the board.  Although written communication is authorized, it is only encouraged when there is something that is not provided in the Soldier’s record that may have an impact on board deliberations.

b.  Communications containing criticism or reflecting on character, conduct, or motives of any individual will not be provided to the board.

c.  Memos to the Board President and authorized enclosures are considered privileged and become a permanent part of the board records.

d.  Third-party communications are not authorized.

e.  All memos are screened and unauthorized documents are removed.

f.  All evaluation reports must be forwarded directly to the Evaluations Branch, HRC for processing.  Reports submitted as communications to the board by a Soldier will not be referred to the board.

9.  This board will utilize the ‘My Board File’ application.  ‘My Board File’ is a secure, web-based application with AKO and DMDC sign on and authentication to allow NCOs in the zones of consideration one location to review and certify their entire board file.  ‘My Board File’ is comprised of files from the performance section of the AMHRR and a DA Photo (DAPMIS).  Therefore, if there is an error or missing document in your ‘My Board File’, you must first correct those items in your AMHRR or in DAPMIS, as applicable, in order for the ‘My Board File’ to be updated.

a.  Only those NCOs who are eligible for consideration by this board are authorized to access ‘My Board File’.  ‘My Board File’ opens on 15 Jun 17 and closes on 7 Aug 17.

b.  NCOs must review and certify their board files electronically through ‘My Board File’.  To access ‘My Board File’, eligible NCOs should access the HRC web site at:  https://www.hrc.army.mil click on self- service, and click on the ‘My Board File’ icon.

c.  After reviewing the ‘My Board File’, NCOs must select one of the following options:

(1) I have not viewed the documents.

(2) I have reviewed the information in ‘My Board File’, and I will submit corrections/changes to my file.

(3) I certify that the information in ‘My Board File’ is correct and complete to the best of my knowledge.

d.  TPU Soldiers needing assistance updating their AMHRR, DA Form 2-1 or photo should contact their S1/MPD/MIL HR office.

e.  IMA Soldiers needing assistance updating their AMHRR or photo should contact the appropriate personnel actions branch (PAB) at HRC:
Operations, Support, and Effects Division PAB:  usarmy.knox.hrc.mbx.epmd-ared-sgm@mail.mil.

f.  S1/MPD/MIL HR offices and commanders should ensure that all eligible NCOs access, thoroughly review, and certify their My Board File.

g.  My Board File dates:

My Board File opens:  15 Jun 17

My Board File closes:  7 Aug 17

h.  For all board file issues contact the Department of the Army Secretariat Board Support at:  usarmy.knox.hrc.mbx.das-board-select@mail.mil.

10.  NCOs may view their AMHRR online at:  https://iperms.hrc.army.mil/rms/.

a.  S-1/MPD/MIL HR offices and Unit Administrators will use the web upload feature in iPERMS to submit authorized AMHRR document updates, IAW AR 600-8-104.  Use the following link to access the authorized documents list:  https://www.hrc.army.mil/Default.aspx?ID=14900 .  All documents must include your full name and complete 9-digit SSN.

b.  All AMHRR/iPERMS update submissions must be received NLT 4 Aug 17 to allow for sufficient processing time.  Ensure S1/MPD/MILITARY HR office and UA type the word “board” in the container field of the batch for priority processing.  Write down the batch number for future reference.  All updates to the Performance folder of the AMHRR will populate your MBF application, but there is typically a delay involved.  This is normal; plan accordingly.

c.  Do not submit NCOERs or AERs (DA Form 1059) to iPERMS.  They must go to the Evaluations Branch for processing.  Follow the procedures in paragraph 7 of this message for all evaluation related documents and issues.

d.  For resolution of duplicate, inverted, misfiled or masking documents submit your request to:  usarmy.knox.hrc.mbx.iperms-board-support@mail.mil.  Correctly filed authorized documents will not be masked or removed.

e.  For additional information on updating board documents in iPERMS refer to the following link:  https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at https://www.facebook.com/iPERMS.

f.  For resolution of duplicate, inverted or misfiled evaluation reports, submit request to:  usarmy.knox.hrc.mbx.tagd-eval-appeals@mail.mil.

11.  Updating official photographs:  photographs must be accepted in DAPMIS NLT 7 Aug 17 to allow for sufficient processing time.

a.  This board will review the official photograph in digital format stored in Department of the Army Photograph Management Information System (DAPMIS).  In view of the emphasis on official photographs, NCO’s are encouraged to review their official photograph IAW the guidelines in AR 640-30.  If needed, go to:  http://www.vios.army.mil.  To find your nearest DAPMIS photographic facility location.  If unable to see your DA photo in DAPMIS within three duty days after the photo was taken, contact the installation photographic facility for assistance.  Photographs must be received NLT 7 Aug 17 to allow for sufficient processing time.

b.  The minimum official photograph frequency for NCOs is every five years.  However, a major change in physical and/or uniform appearance, such as a change in weight (gain or loss), awards (Army Commendation Medal and above), and/or rank, require an official photograph update.

c.  NCOs assigned to an area (including hostile fire areas) where photographic facilities are not available or conditions prevent them from being photographed, are temporarily exempt from submitting new photographs IAW the five-year requirement.  These NCOs will be photographed within 90 days from reassignment to an area where photographic facilities are available.  Additionally, female NCOs who are due for a required update during pregnancy are exempt from the requirement until six months after pregnancy.  Any photograph that is older than five (5) years will be deleted per AR 640-30.

d.  Only the Army Service Uniform is authorized, IAW AR 640-30.  Hardcopy photographs are no longer accepted for filing.

12.  The information above must be disseminated promptly to all levels of command, S1/MPD/MIL HR Office, and all eligible Soldiers.

13.  Additional board eligibility information and requirements can be viewed on the enlisted promotions webpage:  https://www.hrc.army.mil/tagd/enlisted%20promotions.

14.  Points of contact:

a.  Board Eligibility (not ‘My Board File’):  usarmy.knox.hrc.mbx.tagd-rc-enlisted-promotions@mail.mil or 502-613-9015 (DSN 983).

b.  Board Support (‘My Board File’):  usarmy.knox.hrc.mbx.das-board-select@mail.mil.

c.  NCOER submission/policy:  usarmy.knox.hrc.mbx.tagd-eval-policy@mail.mil or 502-613-9019 (DSN 983).

d.  DA Form 2-1/SRB/ERB update:  local S1/MPD/MIL HR Office/PAB/IMA Coordinator.

e.  Photo submission:  DAPMIS.

f.  AMHRR/ iPERMS Inquiries:  usarmy.knox.hrc.mbx.iperms-board-support@mail.mil (502) 613-9990 (DSN 983).  Do not send AMHRR documents to this email.  See paragraph 10 above.  For additional information, refer to:  https://www.hrc.army.mil/tagd/updating%20board%20documents or on Facebook at:  https://www.facebook.com/iPERMS.

g.  Packet submission:  usarmy.knox.hrc.mbx.epmd-ared-sgm@mail.mil or (502) 613-5290.